*Description of basic functions and responsibilities:*
To provide secretarial support to Student Services Department; bilingual English/Spanish; to assist in coordinating and overseeing the day-to-day operations of the attendance office; to direct and participate in the maintenance of students attendance records and reports; and act as liaison between students, parents, staff, and appropriate agencies regarding student attendance.
Employees in this class receive supervision within a framework of standard policies and procedures.
This job class exercises responsibility for directing and participating in the accurate and timely compilation and preparation of attendance accounting information, data, and reports.
*Typical Duties:*
Performs a variety of responsible secretarial/clerical activities related to the functions of the attendance office and assigned administrator.
Types a variety of materials such as memos, letters, forms, reports related to assigned unit.
Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Interviews office visitors and telephone callers and either answers questions, resolves complaints, provides desired information as required or refers to appropriate person.
May transcribe dictation from shorthand notes.
Directs and participates in daily attendance accounting work required to keep accurate school attendance records.
Receives students in attendance reports and lists for distribution to teachers and other staff members.
Performs daily attendance outcalls.
Contacts parents to verify students absences.
Complies and computes data and prepares a variety of records, reports, and other correspondence related to student attendance matters and reporting.
Participates and translates in meetings and phone calls.
Performs related duties as required.
*Employment Standards:*
Knowledge of proper office methods, techniques and practices including filing systems, receptionist, and telephone techniques.
Knowledge of state and district procedures, rules, and regulations pertaining to school attendance accounting and record keeping requirements.
Knowledge of basic record keeping methods and techniques.
Knowledge of proper English & Spanish usage, grammar, spelling and punctuation.
Ability to analyze situations accurately and adopt effective courses of action.
Ability to communicate effectively in both oral and written forms.
Ability to maintain record keeping systems and data files.
Ability to compile data and prepare attendance reports and correspondence in the absence of direct supervision.
Ability to type accurately.
Ability to operate standard office equipment including computer terminal, calculator, copier, etc.
Ability to perform accurate mathematical calculations using basic addition, subtraction, multiplication, and division.
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties.
If you are a motivated individual with exceptional organizational skills and a passion for providing excellent administrative support, we would love to hear from you.
Apply today to join our team!
Job Type: Full-time
Pay: $24,000.
00 - $28,000.
00 per year
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Work Location: In person
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