Executive Assistant

*A BIT ABOUT BAYFRONT BUILDERS* Bayfront Builders has been a custom residential builder/contractor serving Manasota Key in Englewood, Florida for 40 years.
We started out as a small family business and our company has continued to grow.
We are now seeking a full-time Executive Assistant to join our team in the office.
The individual currently serving in this role at Bayfront Builders has just been promoted within the company to Office Manager.
As the new Executive Assistant, you will work closely with the Office Manager as well as with founder Phil Eason and his son JP.
The person in this role will also interact with our valued clients, trade partners, and our other employees both in the office and out in the field.
*THE OPPORTUNITY* The Executive Assistant role is critical for our team.
We are looking for someone with an extraordinary attention to detail, strong digital acuity, and one who enjoys collaborating in a fast-paced environment.
The ideal candidate would be reliable, collaborative, and have strong interpersonal communication skills needed to work with our valued clients and engage with our growing team both in the field and the office.
Reliability, organization, and a willingness to work within and build upon existing systems is critical.
We also would love to find someone eager to learn and grow in the role.
The company currently uses a project management software called CoConstruct and we are expanding part of our business to include Salesforce.
Experience with construction software or project management software is a benefit but not mandatory.
With that said, the candidate must be both familiar and comfortable with digital workflows and organization.
Home construction can be a steep learning curve in the beginning and while construction experience is not a requirement, we have found a willingness to learn and ask questions is vital.
Strong typing skills as well as experience with Adobe, Microsoft Office Suite (primarily Word, Excel, Outlook, OneDrive) is of primary importance.
The ideal candidate will work 40 hours/week in our Englewood office, within regular business hours and no expectation of overtime or weekend hours.
*ABOUT YOU* You are a good match if you are: * Dependable and seeking a long-term growth opportunity with a family business.
* A collaborative people person who values a positive client and team experience.
* Organized with a strong attention to detail and accuracy.
* Eager to work within and improve upon existing systems.
* Interested in learning about and growing within the field of home construction.
* Excited to learn and utilize our project management software, Co-Construct.
* Able to anticipate the needs of projects and people once the initial foundation is laid.
* A quick learner with an openness to jump in and ask questions.
* Someone with excellent written and verbal communication skills.
*SUMMARY OF TYPICAL RESPONSIBILITIES* * Reliable point person for the office and field team * Executive Assistant level support for management (calendars, scheduling, email, etc.
) * Digitally filing selections, correspondence, etc.
in OneDrive and CoConstruct * Calls/emails to vendors and clients * Office ordering and Inventory * Trained to support with permit preparation online/in person, scheduling inspections and trade partner liability insurance onboarding * Scheduling new client meetings with vendors (itinerary)-confirming with each vendor and confirming suggested hourly schedule with client(s) * Communicating with field crews Re: status or details that may be needed for decision making * CoConstruct – Familiarity with the software and the scope of each project in the system, supporting the client experience, vendor bidding, schedules, data entry as needed.
*APPLICATION REQUESTS* Please submit the following to be considered for an interview: * Resume or CV * Cover Letter sharing why you feel you would be a good fit for the position * 3 References with contact information (name, email, phone number).
At least 2 of the references need to be past or current direct supervisors.
Job Type: Full-time Pay: $40,000.
00 - $50,000.
00 per year Benefits: * Dental insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person