MTC Accounting Specialist

Job Description THE SCHOOL BOARD OF MANATEE COUNTY Local Title: MTC ACCOUNTING SPECIALIST State Title: Accounting Clerk/Payroll Clerk JOB DESCRIPTION JOB GOAL: To provide routine accurate accounting work involving the application of accounting principles in order to maintain internal and budgeted funds accounting records in a fair and equitable manner for auditing purposes and provide financial assistance to school departments.
QUALIFICATIONS: High School Diploma or equivalency diploma supplemented by business courses relating to accounting.
Minimum of three (3) years of successful work experience in bookkeeping, accounting, or maintenance of fiscal records.
Comparable amount of training and experience may be substituted for the minimum qualifications.
Clearance of background check and drug screening KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of bookkeeping principles and procedures.
Ability to apply and prioritize this knowledge to work situations.
Ability to perform computer data entry and word processing, as required.
Knowledge of the rules and regulations relative to accounting policies according to state and federal laws, as well as district policies.
Knowledge of District purchasing policies.
Working knowledge of AS/400 accounting system.
Ability to use Excel, Word, and E-mail proficiently.
Ability to use 10-key pad/calculator and other standard office machines.
Ability to prepare complete and accurate accounting reports and statements.
Ability to maintain complex accounting records and prepare school reports, when necessary.
Knowledge of the fiscal and bookkeeping activities required for the use various federal program funds.
Ability to make mathematical calculations with speed and accuracy.
Ability to work independently and make decisions and accurately follow written and oral instructions.
Ability to establish and maintain effective working relationships with other employees and the general public.
Ability to communicate effectively.
REPORTS TO: MTC – Director MTC – Business Manager or assigned supervisor SUPERVISES: N/A PERFORMANCE RESPONSIBILITIES: Follow district policies in making purchase request and obtaining appropriate approvals.
Processing all purchase orders in compliance with district policy.
Process all payments within a timely manner.
Respond to inquiries in a timely manner Assist staff to utilize funds and deposit funds in compliance with District Policies.
Enter sales orders and purchase order request when appropriate backup is received.
Cash Handling - receive and receipt all monies deposited – all campuses.
Prepare bank deposits for internal receipts in a timely manner.
Set up/Maintain deposit log and cash receipt paperwork files, record manual cash entries, maintain deposit listing for monthly deposit bank reconciliations.
Process scholarship and agency payment receipts.
Prepare change orders, when needed from the bank.
Monitor budgeted funds assigned to school and notify Supervisor of any issues.
Act as a liaison between vendors and the purchasing department.
Receive, distribute, verify invoices and purchase orders to be processed for payment.
Forward invoices or check request, to be paid through budgeted funds, with appropriate backup to Accounts Payable for processing in a timely manner.
Maintain accounting records for requisitions/purchase orders, unpaid invoices, statements, paid vouchers, and deposits received for auditing purposes.
Maintain MTC’s budgeted funds, prepare and enter budget amendments.
Request journal entries through district finance office when necessary.
Maintain all accounting records in compliance with district policy.
Process internal agency invoices and receipts in a timely manner.
Review Accounts Receivable reports to ensure timely payments are made and follow up with customer when necessary.
Ensure all month-end deadlines are met.
Keep immediate supervisor and/or Director abreast of any existing issues.
Support, assist, and serve as back up to other bookkeeping team members.
Maintain a positive and professional relationship with all personnel, students, customers, and vendors.
Set up/maintain accounts receivable files for internal agency accounts.
Work with grant coordinators/immediate supervisor on spending grants funds.
Cooperate fully by preparing reports or other request of auditing staff.
Communicate effectively with customers, students, venders and staff.
Exhibit interpersonal skills to work as an effective team member.
Demonstrate initiative in the performance of assigned responsibilities.
Respond to inquiries and concerns in a timely manner.
Participate in workshops and training sessions, as required.
Follow all Federal and state laws, and School Board policies, rules and regulations.
Provide for a safe and secure workplace.
Maintain confidentiality regarding school matters.
Model and maintain high ethical standards.
Demonstrate support for the School District and its goals and priorities.
Perform other task consistent with the goals and objectives of this position.
PHYSICAL REQUIREMENTS: Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the District’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the District.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
Board approved: 04/26/2016 Revised: 06/12/2018 SALARY SCHEDULE: SUPPORT PAY GRADE: 29 JOB CODE: SUP273 STATE JOB CODE: 75032 Pay Scale Approved Budgeted Hourly : $16.
98 - $18.
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